Privacy Policy

Effective Date: April 1st, 2026

Table Top Club L.L.C. (“Table Top Club,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide when using our services, website, membership programs, events, and tabletop gaming community.

This Privacy Policy explains what information we collect, how we use it, when we share it, and the choices you have regarding your information.

1. Information We Collect

We may collect information that you voluntarily provide to us, including:

1. Name and preferred name
2. Email address
3. Phone number
4. Age or age range
5. General availability for games and events
6. Tabletop gaming experience and preferences
7. Preferred games, systems, genres, and play styles
8. Player or Dungeon Master preferences
9. Information used to match players with gaming groups
10. Membership and subscription information
11. Payment and billing information
12. Information submitted through registration forms, waitlists, surveys, or applications
13. Communications you have with Table Top Club
14. Emergency contact information when voluntarily provided for an event or membership
15. Photographs, video, or other media when captured at Table Top Club events, subject to our applicable media policies

We may also automatically collect limited technical information when you interact with our website or online services, such as IP address, browser type, device information, pages visited, and general usage information.

2. How We Use Your Information

We use personal information to operate and improve Table Top Club and to provide our services. This may include:

1. Creating and managing memberships
2. Processing payments
3. Matching players with compatible groups
4. Organizing games, events, campaigns, and one-shots
5. Communicating about games, schedules, cancellations, and changes
6. Communicating about memberships, payments, and account matters
7. Communicating with Dungeon Masters and players about groups
8. Maintaining waitlists and player availability
9. Improving our services and member experience
10. Responding to questions and requests
11. Maintaining the safety and security of our community
12. Preventing fraud, abuse, or unauthorized access
13. Complying with applicable legal obligations
14. Sending promotional or marketing communications where permitted by law

We do not sell your personal information as a business practice.

3. Player Matching and Community Information

A core part of Table Top Club is helping players find compatible gaming groups.

When you participate in our player-matching service, certain information you provide may be shared with Table Top Club staff, Dungeon Masters, or prospective group members when reasonably necessary to organize a game.

For example, we may share your:

1. First name or preferred name
2. General age range
3. Gaming preferences
4. Availability
5. Relevant experience level
6. Preferred game systems
7. Player/Dungeon Master status

We will generally avoid sharing unnecessary personal information, such as your home address or financial information, with other players.

You should not assume that information shared as part of a gaming group is confidential. Once you voluntarily share information with another member of the Table Top Club community, that person may retain or use the information outside of Table Top Club's control.

4. Payment Information

Payments may be processed through third-party payment providers.

Table Top Club generally does not directly store complete credit card or debit card numbers. Payment providers may collect and process payment information according to their own privacy policies and terms.

We may retain limited payment-related information, such as transaction amounts, dates, subscription status, and the last four digits of a payment card where provided by our payment processor.

5. Third-Party Services

We may use third-party companies and services to help operate Table Top Club.

These services may include providers for:

1. Payment processing
2. Email and text communications
3. Scheduling
4. Customer relationship management
5. Website hosting
6. Registration and forms
7. Analytics
8. Marketing
9. Community and communication platforms

These providers may process personal information on our behalf and may have their own privacy policies.

We do not authorize third-party service providers to use your information for purposes unrelated to providing services to Table Top Club, except where otherwise permitted or required by law.

6. Communications

We may contact you using the contact information you provide regarding:

1. Your membership
2. Upcoming games or events
3. Schedule changes
4. Group assignments
5. Payments
6. Account matters
7. Important operational announcements

Where permitted by law, we may also send promotional communications about Table Top Club events, memberships, products, or services.

You may unsubscribe from promotional emails by following the unsubscribe instructions included in those communications.

Transactional or operational communications may still be sent when necessary to provide services you have requested.

7. Text Messages

If you provide your phone number and consent to receive text messages from Table Top Club, we may use text messaging to communicate about games, scheduling, events, membership, or other services.

Message and data rates may apply.

You may opt out of promotional text messages at any time by following the instructions provided in the message, such as replying “STOP.”

Opting out of promotional communications does not necessarily prevent us from sending essential communications related to an existing membership, event, or transaction.

8. Photos and Video

Table Top Club may photograph or record events, games, gatherings, or other activities for community, promotional, educational, or marketing purposes.

Where required, we will obtain appropriate consent before using an identifiable person's image for promotional purposes.

If you do not want to appear in promotional photography or video, you may contact us at the address provided below.

9. Information About Children and Minors

Table Top Club may offer tabletop gaming activities that are available to teenagers or other minors.

Where appropriate, we may collect information from a parent or legal guardian in connection with a minor's participation.

We do not knowingly collect personal information from children in violation of applicable children's privacy laws.

Parents or legal guardians may contact us to request information about personal information collected from their child or to request deletion where applicable under law.

For minors participating in Table Top Club activities, we may collect only information reasonably necessary to administer the activity, maintain safety, communicate with parents or guardians, and organize gaming groups.

10. Information We Do Not Need

Please do not provide Table Top Club with sensitive personal information unless we specifically request it and explain why it is necessary.

This includes information such as:

1. Social Security numbers
2. Financial account passwords
3. Passwords for other services
4. Medical records
5. Precise home addresses when not required
6. Government identification numbers

If you believe you have accidentally provided sensitive information, please contact us.

11. Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmitting information over the internet or storing information electronically is completely secure. We cannot guarantee absolute security.

12. Data Retention

We retain personal information only for as long as reasonably necessary to:

1. Provide our services
2. Maintain membership and transaction records
3. Operate gaming groups
4. Resolve disputes
5. Maintain business records
6. Comply with legal and tax requirements
7. Protect our legitimate business interests

When information is no longer reasonably necessary, we may delete, anonymize, or securely dispose of it.

13. Your Privacy Choices

Depending on applicable law, you may have the right to:

1. Request access to personal information we maintain about you
2. Request correction of inaccurate information
3. Request deletion of certain personal information
4. Opt out of certain marketing communications
5. Request information about how your personal information is used or shared
6. Withdraw consent where processing is based on consent

To make a privacy request, contact us using the information below.

We may need to verify your identity before completing certain requests.

14. Connecticut Residents

Table Top Club is located in Connecticut and recognizes that Connecticut residents may have privacy rights under the Connecticut Data Privacy Act (“CTDPA”) and other applicable laws.

Where the CTDPA or another applicable privacy law applies to your personal data, you may have additional rights, subject to legal exceptions and limitations.

These rights may include the ability to:

1. Confirm whether we process your personal data
2. Access personal data
3. Correct inaccuracies
4. Delete personal data
5. Obtain a copy of certain personal data in a portable format
6. Opt out of certain forms of processing, where applicable

You may submit a privacy request by contacting us using the information below.

We will respond to verified requests within the time period required by applicable law.

15. Do Not Track

Some web browsers offer a “Do Not Track” setting. Because there is currently no universally accepted standard for responding to these signals, our website may not respond to every browser-based Do Not Track signal.

16. Cookies and Analytics

Our website and online services may use cookies, pixels, analytics tools, or similar technologies to:

1. Keep our website functioning
2. Understand website usage
3. Remember preferences
4. Improve our services
5. Measure marketing effectiveness

You may be able to control cookies through your browser settings.

Some third-party services we use may also place cookies or similar technologies on our website.

17. Business Transfers

If Table Top Club is involved in a merger, acquisition, sale of assets, reorganization, bankruptcy, or similar transaction, personal information may be transferred as part of that transaction, subject to applicable law.

18. Legal Disclosures

We may disclose personal information when we reasonably believe disclosure is necessary to:

1. Comply with applicable law
2. Respond to lawful requests from government authorities
3. Protect the rights, property, or safety of Table Top Club, our members, employees, or others
4. Investigate fraud, abuse, or security incidents
5. Enforce our agreements and policies
6. Protect the safety of participants at Table Top Club events

19. Links to Other Websites and Services

Our website or communications may contain links to third-party websites, applications, or services.

Table Top Club is not responsible for the privacy practices of third-party websites or services. We encourage you to review their privacy policies before providing personal information.

20. Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our services, technology, or legal obligations change.

When we make changes, we will update the “Effective Date” at the beginning of this policy.

If we make material changes, we may provide additional notice where required by law.

21. Contact Us

If you have questions about this Privacy Policy or wish to exercise a privacy right, please contact: tabletopclubofficial@gmail.com

Table Top Club L.L.C.
Norwalk, Connecticut
United States